Paralegal (Four Years Contract)

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Job DescriptionAbout the Company

Petroleum Development Oman is the leading exploration and production company in the Sultanate of Oman. The Company delivers the majority of the country's crude oil production and natural gas supply.

Purpose of the Job

A proactive Paralegal to join our dynamic Legal Department (consisting of legal team and Ethics and Compliance team). The Paralegal will provide high-quality legal and administrative support to the Legal Department, enabling the efficient delivery of legal services to the company. The Paralegal will assist the legal team in managing legal documentation, conducting legal research, coordinating with internal stakeholders and external counsel, and ensuring compliance with corporate governance and external regulatory requirements. This role requires strong research skills, the ability to handle confidential information, and a solid understanding of corporate legal processes, legal terminologies, and contract structures.

Education & Experience

• Higher Diploma in Paralegal Studies (CILEX) with experience performing paralegal role or administrative functions in a legal department of a commercial enterprise, or a Public entity or a law firm.

Professional communication skills in both written and oral English and Arabic.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), SAP systems and legal document management systems.

Main ResponsibilitiesLegal Support

• Draft, review, proofread and format a wide range of legal documents including confidentiality agreements, standard contracts, resolutions and correspondences.
• Support contract execution processes, including coordination of signature and archiving.
• Act as the main point of contact for all commercial registration related matters across the company and oversee the compliance of licenses and registration requirements for each department within the company.
• Track and monitor the expiration dates and renewal deadlines for licenses, permits and certificates and take necessary actions to update company registration documents.
• Conduct legal research using platforms such as Westlaw, LexisNexis, Qanoon, Decree, and MJLA to find case law, legal analysis, and statutes, then summarize findings for legal counsel review.
• Assist lawyers in creating and maintaining guidance notes, template letters, agreements, and know-how folders.
• Retrieve Company Business Control Documents (e.g., Policies, Code of Practice, Procedures, Specifications) as requested for the Legal Department.
• Assist in updating Policies and Procedures and filing them in the Corporate Management System.
• Draft official correspondence and letters in both Arabic and English to judicial authorities, government entities, or third parties under lawyer guidance.
• Enquire from judicial authorities and external counsels regarding ongoing court cases and update the monthly register of PDO court cases.
• Keep track of notices and communications from judicial or government authorities and log upcoming hearing dates.
• Support lawyers in collecting and sharing relevant documents and evidence for ongoing claims and disputes.
• Handle, classify, and file all incoming and outgoing correspondence.
• Update the Legal Department Library and order new books if needed.
• Update the website for the Legal Department as a communication tool.
• Support the legal business plan drafting and KPI tracking.
• Perform tasks related to editing, formatting, verifying, proofreading, searching, and versioning legal documents.
• Create and maintain effective filing systems and know-how folders.

Administrative Support

• Support organizing trainings, know-how days, preparing presentation materials, maintaining lists of invitees, room bookings, feedback collection, and ensuring professional organization of trainings.
• Arrange team meetings, record minutes, and track action plans.
• Ensure annual performance reviews are completed on time.
• Arrange venue reservations, IT support, and hospitality for team events.
• Onboard new starters, ensure facilities and supplies are ready.
• Archive documents periodically.
• Arrange office supplies, IT hardware, and furniture.
• Organize delivery and driver requests.
• File original Agreements and performance bonds securely.
• Arrange gate passes and support for visitors, including meeting room bookings and hospitality.

Skills RequiredOther Job Details

• Seniority level: Entry level

Employment type

• Temporary

Job function

• Legal

Industries

• Oil and Gas

This job is active and accepting applications.

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