Document Controller

3 weeks ago

Muscat, Muscat, Oman WSP USA Full time

WSP is seeking a highly organized and detail-oriented Document Controller / Project Assistant to support our marine project team based at Sohar Port. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.

Qualifications
  • Diploma or Bachelor's Degree in Business Administration, Engineering, or a related field.
  • 2–4 years of experience in document control or project administration, preferably on engineering or construction projects.
  • Familiarity with document control systems (e.g., Aconex, SharePoint, Procore) is an advantage.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong communication skills in English and Arabic.
  • Ability to work independently and in a fast-paced project environment.

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With us, you can. Apply today.

Responsibilities
  • Maintain and manage all incoming and outgoing project documentation, ensuring proper tracking, numbering, and filing.
  • Ensure document control procedures are followed and implemented in accordance with WSP and client standards.
  • Upload, track, and archive project documents using document management systems (such as Aconex, EDMS, etc.).
  • Distribute documents to the appropriate project stakeholders and maintain accurate records of communication.
  • Monitor document submission timelines and alert the team of upcoming deadlines or overdue items.
  • Provide administrative support to the project team, including scheduling meetings, preparing agendas, and drafting minutes.
  • Assist in the preparation and formatting of reports, correspondence, and presentations.
  • Maintain project logs and registers (e.g., submittals, RFIs, transmittals).
  • Coordinate travel arrangements, site access permissions, and other logistical requirements.
  • Support in compiling project-related data and documentation for audits and reporting
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