Expert Legal Administrator

4 days ago

Muscat, Muscat, Oman beBeeAdministrative Full time 4,000 - 8,000

Job Title:

Secretary (Legal)">

We are seeking a skilled and experienced Secretary to join our team.

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This is an excellent opportunity for someone who is looking to develop their career in a professional services company.

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  • Responsibilities include providing administrative support to one or more lawyers, producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics.
  • Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures.
  • Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance.
  • Maintains lawyer's calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements.
  • File, organize, scan, copy and fax legal documents promptly.
  • Screen, direct, and prioritize incoming calls and emails to lawyers.
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Requirements:

The ideal candidate will have 3+ years of secretarial experience with a professional services company.

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  • Familiarity with legal documents and terminology.
  • Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook).
  • Experience with legal technology (document management systems, transcription software, dictaphone, etc).
  • Superior written and oral communication skills in English.
  • Ability to work with a team of lawyers and other colleagues.
  • Outstanding time-management and accurate typing skills.
  • Capability to effectively prioritize and meet deadlines.
  • Strong interpersonal skills with an ability to build relationships with senior executives.
  • Good problem-solving and decision-making skills.
  • Exceptional organizational skills.
  • Demonstrate a courteous and professional demeanor.
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Relationships:

The successful candidate will be working closely with lawyers, team leaders, business support teams, secretaries and others.

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Benefits:

Our organization offers a supportive work environment where everyone can reach their potential. We have an inclusive culture which respects individual differences.

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Equal Opportunities:

We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

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