Project Documentation Manager

4 days ago

Muscat, Muscat, Oman beBeeDocument Full time

Document Control Specialist - Join our team of professionals who shape the future of construction projects

  • We are seeking a highly organized and detail-oriented individual to support our project team based in Sohar Port.
  • The role will focus on managing project documentation, providing administrative support, and ensuring smooth operations throughout the project lifecycle.

Responsibilities:

  • Maintain and manage all incoming and outgoing project documentation, ensuring proper tracking, numbering, and filing.
  • Ensure document control procedures are followed and implemented in accordance with client standards.
  • Upload, track, and archive project documents using document management systems.
  • Distribute documents to the appropriate project stakeholders and maintain accurate records of communication.
  • Monitor document submission timelines and alert the team of upcoming deadlines or overdue items.
  • Provide administrative support to the project team, including scheduling meetings, preparing agendas, and drafting minutes.
  • Assist in the preparation and formatting of reports, correspondence, and presentations.
  • Maintain project logs and registers (e.g., submittals, RFIs, transmittals).
  • Coordinate travel arrangements, site access permissions, and other logistical requirements.

Qualifications:

  • A diploma or bachelor's degree in business administration, engineering, or a related field.
  • 2-4 years of experience in document control or project administration, preferably on engineering or construction projects.
  • Familiarity with document control systems (e.g., Aconex, SharePoint, Procore) is an advantage.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong communication skills in English and Arabic.
  • Ability to work independently and in a fast-paced project environment.

Benefits:

  • Work on landmark projects around the world and make a lasting impact in the communities you care about.
  • Imagine a better future for yourself and create a legacy that will be remembered for years to come.
  • With us, you can do the best work of your life and unlock new opportunities.

  • Project Documentation Specialist

    5 days ago

    Muscat, Muscat, Oman beBeeDocumentController Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our marine project team based at Sohar Port. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.About the RoleThe Document Controller / Project Assistant will be...

  • Administrative Coordinator for Project Documentation

    3 days ago

    Muscat, Muscat, Oman beBeeDocumentController Full time

    Document Controller JobWe are seeking a highly organized and detail-oriented Document Controller to support our project team. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.Key Responsibilities:Maintain and manage all incoming and outgoing project...

  • Document Controller

    5 days ago

    Muscat, Muscat, Oman WSP USA Full time

    WSP is seeking a highly organized and detail-oriented Document Controller / Project Assistant to support our marine project team based at Sohar Port. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.QualificationsDiploma or Bachelor's Degree in Business...

  • Document Controller

    3 days ago

    Muscat, Muscat, Oman WSP in the Middle East Full time

    Job Description""Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP is seeking a highly organized and detail-oriented Document Controller / Project...

  • Document Controller

    6 days ago

    Muscat, Muscat, Oman WSP in Canada Full time

    Get AI-powered advice on this job and more exclusive features.Job DescriptionThink bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP is seeking a highly...

  • Document Control Specialist

    2 weeks ago

    Muscat, Muscat, Oman beBeeDocumentControl Full time

    Job Title: Document Control Specialist">Manage the lifecycle of project documents, ensuring all are accurately recorded, filed, and easily retrievable in accordance with established protocols.Key Responsibilities:Implement and maintain a robust document control system that tracks revisions and ensures the latest versions are accessible to...

  • Document Management Specialist

    2 weeks ago

    Muscat, Muscat, Oman beBee Careers Full time

    Job Description:To ensure the efficient and effective management of documents, we are seeking a Document Controller. This role involves timely preparation and management of documents, including controlling numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents.Responsibilities:Record incoming and outgoing specified...

  • Export Documents Specialist

    2 weeks ago

    Muscat, Muscat, Oman beBee Careers Full time

    Job DescriptionAs a Flot Export Document Processing Agent, you will be responsible for managing, evaluating and assessing information necessary to construct projects on time, within budget and to the quality specified by contract documents for assigned areas.This role requires strong project management skills, with the ability to work independently and as...

  • Project Manager Assistant

    5 days ago

    Muscat, Muscat, Oman beBeeProject Full time

    Project CoordinatorWe are seeking a detail-oriented and organized individual to fill the role of Project Coordinator. This is an excellent opportunity for someone looking to gain experience in project management and coordination.The successful candidate will be responsible for coordinating daily activities, ensuring smooth communication between team members,...

  • Project Manager

    6 days ago

    Muscat, Muscat, Oman UnitedYou Ventures Full time

    Job SummaryOur Oil & Gas EPC client is seeking Project Managers with 18+ years overall experience in Project Management of large-scale EPC plant construction projects, including refineries, oil storage terminals, tank farms, etc., along with water treatment systems expertise, pressure vessel fabrication & erection. The ideal candidate will have a strong...