Administrative Coordinator for Project Documentation

2 days ago

Muscat, Muscat, Oman beBeeDocumentController Full time
Document Controller Job

We are seeking a highly organized and detail-oriented Document Controller to support our project team. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.

Key Responsibilities:
  • Maintain and manage all incoming and outgoing project documentation, ensuring proper tracking, numbering, and filing.
  • Ensure document control procedures are followed and implemented in accordance with client standards.
  • Upload, track, and archive project documents using document management systems (such as Aconex, EDMS, etc.).
  • Distribute documents to the appropriate project stakeholders and maintain accurate records of communication.
  • Monitor document submission timelines and alert the team of upcoming deadlines or overdue items.
  • Provide administrative support to the project team, including scheduling meetings, preparing agendas, and drafting minutes.
  • Assist in the preparation and formatting of reports, correspondence, and presentations.
  • Maintain project logs and registers (e.g., submittals, RFIs, transmittals).
  • Coordinate travel arrangements, site access permissions, and other logistical requirements.
Qualifications:
  • Diploma or Bachelor's Degree in Business Administration, Engineering, or a related field.
  • 2–4 years of experience in document control or project administration, preferably on engineering or construction projects.
  • Familiarity with document control systems (e.g., Aconex, SharePoint, Procore) is an advantage.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong communication skills in English and Arabic.
  • Ability to work independently and in a fast-paced project environment.
About This Opportunity

This is a unique chance to work on high-profile projects and make a meaningful contribution to society. If you have excellent organizational skills, strong attention to detail, and excellent communication skills, we encourage you to apply.

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