Document Control Specialist

21 hours ago

Muscat, Muscat, Oman beBeeDocumentControl Full time

Job Title: Document Control Specialist

">
  • Manage the lifecycle of project documents, ensuring all are accurately recorded, filed, and easily retrievable in accordance with established protocols.

Key Responsibilities:

  • Implement and maintain a robust document control system that tracks revisions and ensures the latest versions are accessible to stakeholders.
  • Coordinate with project teams to ensure all documentation is completed, signed off, and archived in compliance with regulatory requirements.
  • Facilitate the flow of information between various departments, ensuring timely distribution of documents to relevant parties.
  • Conduct regular audits of document control processes to identify areas for improvement and ensure compliance with industry standards.
  • Train and support team members on document management procedures and tools to foster a culture of accountability and efficiency.
  • Generate and maintain reports on document status, workflow efficiencies, and compliance metrics for senior management review.
  • Assist in the preparation of project documentation for submissions to regulatory bodies, ensuring accuracy and completeness.

Required Skills and Qualifications:

  • Bachelor's degree in Business Administration, Engineering, or a related field, with a focus on document management.
  • Minimum of 5 years of experience in a document control or administrative role, preferably within the construction or engineering sectors.
  • Certifications in document control or project management.

Employment Type:

  • Full Time

Industry:

  • Construction
  • Civil Engineering

Department/Functional Area:

Keywords:

  • DocumentControl

About this Role:

This is an exciting opportunity to join our team as a Document Control Specialist. As a key member of our project team, you will be responsible for managing the lifecycle of project documents, ensuring they are accurately recorded, filed, and easily retrievable in accordance with established protocols.

What You'll Do:

  • Implement and maintain a robust document control system that tracks revisions and ensures the latest versions are accessible to stakeholders.
  • Coordinate with project teams to ensure all documentation is completed, signed off, and archived in compliance with regulatory requirements.
  • Facilitate the flow of information between various departments, ensuring timely distribution of documents to relevant parties.
  • Conduct regular audits of document control processes to identify areas for improvement and ensure compliance with industry standards.
  • Train and support team members on document management procedures and tools to foster a culture of accountability and efficiency.
  • Generate and maintain reports on document status, workflow efficiencies, and compliance metrics for senior management review.
  • Assist in the preparation of project documentation for submissions to regulatory bodies, ensuring accuracy and completeness.

Why You'll Love This Role:

You will have the opportunity to work with a talented team of professionals who are passionate about delivering high-quality projects.

What We're Looking For:

  • Bachelor's degree in Business Administration, Engineering, or a related field, with a focus on document management.
  • Minimum of 5 years of experience in a document control or administrative role, preferably within the construction or engineering sectors.
  • Certifications in document control or project management.
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