Administrative Operations Specialist

1 day ago


Muscat, Muscat, Oman SOHAR Full time
Company Overview

We are SOHAR, a leading organization in the field of sustainability. Our mission is to create a better future for our planet and its inhabitants.

Salary and Benefits

The salary for this position is competitive and commensurate with experience.

Job Description

Key Responsibilities:

  1. Provide administrative support to the Vice President, including managing schedules, preparing reports, and coordinating meetings.
  2. Maintain and organize documentation, including project records, contracts, and correspondence.
  3. Act as the point of contact for internal and external stakeholders, ensuring efficient communication and follow-ups.
  4. Support the preparation of presentations, proposals, and other materials for internal and external use.
  5. Assist in the planning and coordination of sustainability initiatives and events, including workshops and forums.
  6. Collaborate with Directors and Managers to track project timelines, milestones, and deliverables, ensuring alignment with overall sustainability goals.
  7. Support the development and monitoring of operational plans and performance metrics.
  8. Prepare meeting agendas, record minutes, and follow up on action items.
  9. Conduct basic research and data analysis to support decision-making processes.
  10. Assist in developing reports and summaries for key stakeholders, ensuring clarity and alignment with strategic objectives.
  11. Support the implementation of best practices in administrative and operational processes to enhance efficiency.
  12. Uphold confidentiality and demonstrate professionalism in all interactions.
  13. Ensure compliance to all relevant quality, health, safety, and environmental procedures, instructions, and controls so that the safety of employees, quality of products/services, and environmental compliance can be guaranteed.
Required Skills and Qualifications

Minimum Qualification, Experience & Knowledge & Skills:

  1. Degree in accounting or administration.
  2. Fresh graduate, 1 or 2 years of experience in coordination is an advantage.
  3. Discipline in managing office tasks.
  4. Good computing skills and ability to work in MS Office programs.
  5. Knowledge of administrative and clerical procedures.
  6. Attention to detail.
  7. Maintain a high level of confidentiality.
  8. Effective planning and organizing.
  9. Customer-service orientation.
  10. Effective language skills (Arabic & English).
  11. Ability to work under stress.
  12. Proactive, initiative, and creative skills.
  13. Analytical and problem-solving skills.
  14. Strong interpersonal skills.
Benefits

We offer a range of benefits to our employees, including competitive salary, comprehensive health insurance, and generous paid time off.

Others

This is a full-time position, and we are looking for someone who is able to commit to a long-term role. We are an equal opportunities employer and welcome applications from diverse candidates.



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