Financial Operations Coordinator

2 weeks ago

Muscat, Muscat, Oman beBee Careers Full time

We are seeking an experienced Accounts Receivable Supervisor to join our team. In this role, you will play a critical part in protecting the financial health of our organization by ensuring timely and accurate billing, collections, and reconciliation.

Billing and Invoicing
  • Oversee the preparation and delivery of invoices for all guest accounts, events, and corporate clients.
  • Ensure all supporting documentation is complete and compliant with company policies.
  • Collaborate with Sales, Events, and Front Office to resolve discrepancies.
Collections and Account Monitoring
  • Monitor aging reports and follow up on outstanding balances to ensure prompt collections.
  • Maintain proactive communication with clients regarding payment terms and overdue accounts.
  • Evaluate collection issues as necessary and recommend credit holds when appropriate.
Reconciliation and Reporting
  • Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
  • Prepare monthly AR reports and analysis for management review.
  • Ensure all records are maintained in line with financial procedures and audit standards.
Leadership and Collaboration
  • Supervise and support AR team members, providing guidance and training when needed.
  • Liaise with internal departments to resolve billing disputes or clarify account balances.
  • Participate in month-end closing activities and assist in audit preparation.
Required Skills and Qualifications
  • A strong understanding of accounts receivable processes and credit control.
  • A high degree of accuracy and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in PMS and financial systems.
  • Strong organizational and time management abilities.
  • A positive, collaborative mindset with a passion for service and accountability.
  • Prior experience in hospitality finance is a significant advantage.
  • Leadership capabilities and ability to coach and develop junior team members.
Key Responsibilities
  • Invoices must be sent on time with minimal errors or disputes.
  • Outstanding balances must be actively managed, and aging must remain within acceptable limits.
  • AR records must be clean, accurate, and audit-ready.
  • Internal teams must feel supported, and external clients must respect the professionalism of the finance team.

The ideal candidate will have a strong analytical mind, excellent communication skills, and the ability to work effectively in a team environment. If you are a motivated and organized individual with a passion for finance, we encourage you to apply.

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