Human Resources Coordinator

The successful candidate will be responsible for assisting the HR Manager in executing and coordinating daily human resources and administrative functions across farm and office operations.

• Maintaining accurate employee records, monitoring attendance, and preparing monthly attendance reports.
• Assisting in payroll and recruitment processes, including job postings, interview coordination, employment contract preparation, and onboarding documentation.

1. Supporting manpower planning and recruitment processes, ensuring timely and accurate data entry into ERP systems.
2. Maintaining up-to-date employee records in both hard copy and ERP systems, including personal files, contracts, warnings, visa details, and insurance documents.
3. Coordinating with the HR Manager and Finance Department to ensure timely and accurate payroll execution, including data entry, leave balances, and allowances.
4. Tracking visa, labor card, and residency expiry dates and preparing required documentation for renewals, medicals, and labor clearances in coordination with the PRO.
5. Managing medical and workers' compensation insurance matters, including enrollment, deletions, claim submissions, and coordination with insurance brokers.
6. Booking air tickets for new joiners, business travel, and staff annual leave, and coordinating related logistics such as hotel reservations and transport requirements.
7. Handling site-level administrative support, including the distribution of uniforms, ID cards, SIM cards, and stationery.
8. Preparing and organizing employee documentation for internal, external, and OIA audits, ensuring files are complete, updated, and compliant with HR policies and regulatory requirements.
9. Generating regular HR reports and supporting the HR Manager with data for compliance reviews and manpower submissions.

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.
• 4-6 years of relevant HR/admin experience, preferably in field-based industries.
• Familiarity with Oman Labor Law, visa processing, insurance handling, and ERP systems.
• Proficiency in MS Office and attendance systems.
• ERP & Data Handling: Proficient in HR modules of ERP systems.
• HR Administration: Accurate in documentation, contract processing, and employee file maintenance.
• Time Management: Ability to manage multiple operational requests and deadlines under pressure.
• Problem Solving: Handles routine employee issues professionally and escalates when needed.
• Communication: Clear verbal and written communication in both Arabic and English.
• Confidentiality: Maintains strict confidentiality in handling HR records and sensitive information.
• Team Coordination: Works well with cross-department teams.
• Adaptability: Flexible to handle HR and admin functions in remote/farm locations.
• Audit Support: Organized in file preparation and understanding of compliance checklists.
• Customer Service Attitude: Cooperative and responsive to staff requests and operational needs.

The ideal candidate will have excellent organizational skills, be able to work in a fast-paced environment, and maintain confidentiality in handling sensitive information.

The selected candidate must be proficient in Microsoft Office and ERP systems, with strong analytical and problem-solving skills.

They must also be able to communicate effectively with employees at all levels, both verbally and in writing.

We are an equal opportunities employer and welcome applications from qualified candidates who share our commitment to excellence and integrity.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

If you are a motivated and organized individual with a passion for HR and administration, we encourage you to apply for this exciting opportunity.