HR Professional

2 days ago

Muscat, Muscat, Oman beBee Careers Full time
Human Resources Management Role

The HR Lead is responsible for supporting the execution and coordination of daily Human Resources and administrative functions across various operations.

  • Maintaining accurate employee records, monitoring attendance, assisting in payroll and recruitment processes, coordinating visa and insurance matters, managing travel arrangements, and ensuring proper site-level administrative services.
  • Ensuring compliance with internal policies, labor laws, and external audit requirements, while providing timely support to employees and operational departments.
Main Responsibilities:
  1. Assisting in manpower planning and recruitment processes including job postings, interview coordination, employment contract preparation, and onboarding documentation.
  2. Maintaining up-to-date employee records in both hard copy and ERP systems, including personal files, contracts, warnings, visa details, and insurance documents.
  3. Monitoring employee attendance via biometric and ERP systems, preparing monthly attendance reports, and validating overtime, late arrivals, and absences to support accurate payroll processing.
  4. Coordinating with the HR Manager and Finance Department to ensure timely and accurate payroll execution, including data entry, leave balances, and allowances.
  5. Tracking visa, labor card, and residency expiry dates and preparing required documentation for renewals, medicals, and labor clearances in coordination with the PRO.
  6. Supporting employee relations by handling basic queries related to leave, salary, insurance, and travel, and assisting in issuing warning letters, internal memos, and disciplinary forms.
  7. Managing medical and workers' compensation insurance matters, including enrollment, deletions, claim submissions, and coordination with insurance brokers.
  8. Booking air tickets for new joiners, business travel, and staff annual leave, and coordinating related logistics such as hotel reservations and transport requirements.
  9. Handling site-level administrative support including the distribution of uniforms, ID cards, SIM cards, and stationery; assisting in managing housing, camp rosters, and company transport schedules.
  10. Supervising general support staff (cleaners, drivers, admin helpers) and ensuring smooth daily site operations in line with health and safety standards.
  11. Preparing and organizing employee documentation for internal, external, and OIA audits, ensuring files are complete, updated, and compliant with HR policies and regulatory requirements.
  12. Generating regular HR reports (e.g., headcount, leave summaries, visa tracking) and supporting the HR Manager with data for compliance reviews and manpower submissions.

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