Business Assistant

1 week ago

Muscat, Muscat, Oman Whitewill Full time 3,120 - 6,000 per year

Company Overview:

Whitewill is a leading real estate company specializing in luxury apartments and properties in the most prestigious locations across Dubai, Abu Dhabi, Ras Al Khaimah, Muscat, London, Moscow, and Miami.

We are looking for a proactive and detail-oriented
Business Assistant (Russian Speaking)
to join our Muscat office. This position involves working closely with senior management, supporting day-to-day business operations, coordinating meetings, preparing reports, and ensuring effective communication across different departments and international offices.

Key Responsibilities

  • Manage the executive's calendar, schedule meetings, and coordinate business trips.
  • Prepare analytical reports, presentations, and work with raw data to provide business insights.
  • Review, draft, and proofread documents, contracts, and agreements for accuracy and compliance.
  • Assist in managing correspondence (emails, calls, official letters) in Russian and English.
  • Organize corporate events, conferences, and business trips in Oman and abroad.
  • Prepare materials and reference notes for meetings and negotiations, including analytical briefs and background research.
  • Support coordination with developers, partners, and clients regarding exclusive projects and collaborations.
  • Maintain internal documentation and filing systems in an organized and confidential manner.
  • Collect and analyze market data, prepare summaries for management decision-making.
  • Assist in financial tracking, expense reporting, and budget preparation for projects and events.
  • Monitor project deadlines, ensuring timely follow-ups and progress updates.
  • Facilitate communication between departments, ensuring smooth workflow and information sharing.
  • Act as a point of contact for partners, government entities, and international offices when required.
  • Coordinate onboarding processes for new team members and provide administrative support to HR and operations.
  • Assist in handling confidential tasks and sensitive information with discretion.

Requirements

  • Fluency in
    Russian and English
    (spoken and written). Arabic is an advantage.
  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum 2–3 years of experience as a Business Assistant, Executive Assistant, or similar role.
  • Strong organizational, analytical, and multitasking skills.
  • Proficiency in MS Office (Excel, PowerPoint, Word) and ability to work with analytical data.
  • Ability to manage multiple priorities in a fast-paced environment.
  • High level of professionalism, attention to detail, and confidentiality.

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