HR Administrative Support Specialist

2 days ago

Muscat, Muscat, Oman beBeeAdministrative Full time 45,000 - 65,000
HR Administrative Support Specialist

The Human Resources Administration and Staff Housing In Charge is responsible for delivering comprehensive HR administrative support and ensuring the smooth operation and maintenance of employee accommodation facilities.

This role focuses on implementing HR policies, maintaining accurate employee records, coordinating employee services, and managing staff housing logistics in line with IHG standards and Omani labour law.

  • Maintain up-to-date employee records, personal files, and HR databases in a confidential and secure manner.
  • Assist with employee onboarding and offboarding processes, including documentation, ID issuance, and system entries.
  • Support payroll preparation through timely collection and verification of attendance and leave records.
  • Handle visa processing, renewals, cancellations, and related government documentation in collaboration with the PRO.
  • Prepare HR-related reports and documentation as required by management or regulatory authorities.
  • Ensure compliance with IHG HR policies and local labour law.
  • Respond to employee inquiries and provide assistance on HR processes and procedures.
Staff Housing Management
  • Oversee the overall operations and cleanliness of staff housing facilities, ensuring a safe and comfortable living environment.
  • Manage room allocations, check-in/check-out processes, and regular inspections of the accommodation.
  • Coordinate with maintenance and housekeeping teams for timely repairs, pest control, and facility upkeep.
  • Maintain accurate records of housing occupancy, inventory, and utility consumption.
  • Liaise with external vendors and service providers for housing-related requirements (e.g., furniture, repairs, security).
  • Monitor housing expenses and ensure adherence to the budget.
  • Ensure compliance with health, safety, and security standards within staff accommodation.
Requirements
  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • Minimum 2–4 years of experience in HR administration or staff housing management, preferably within the hospitality industry.
  • Familiarity with Omani labour laws and visa processes is highly desirable.
  • Strong organizational and administrative skills.
  • Excellent interpersonal and communication abilities.
  • Proficient in MS Office (Excel, Word, Outlook); HRIS experience is a plus.
  • Ability to handle confidential information with integrity and professionalism.
  • Strong problem-solving skills and attention to detail.
  • Flexibility to manage urgent housing or HR-related issues outside standard working hours when needed.
Benefits

We offer a competitive salary that rewards all your hard work. Our benefits include a full uniform, impressive room discounts, and some of the best training in the business.

Our mission is to welcome everyone and create inclusive teams where we celebrate differences and encourage colleagues to bring their whole selves to work. We promote a culture of trust, support, and acceptance.

IHG provides equal employment opportunities to applicants and employees without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

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