Senior Executive Administrative Coordinator

2 days ago

Muscat, Muscat, Oman beBeeAdministrative Full time 25,000 - 30,000
Executive Assistant Job

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the General Manager.

This key role involves providing high-level administrative support, including calendar management, meeting coordination, and travel arrangements. The successful candidate will act as a liaison between the General Manager and internal/external stakeholders, manage confidential information with integrity, and contribute to the smooth coordination of executive-level functions.

Key Responsibilities:

  • Providing high-level administrative support to the General Manager, including calendar management, meeting coordination, and travel arrangements.
  • Drafting, proofreading, and managing correspondence, reports, presentations, and other documentation on behalf of the General Manager.
  • Serving as the primary point of contact between the General Manager and Department Heads, external partners, and IHG representatives.
  • Organizing and preparing agendas, minutes, and follow-ups for Leadership meetings.
  • Handling confidential and sensitive information with discretion and professionalism.
  • Assisting in managing hotel projects, reporting deadlines, and internal communication initiatives.
  • Coordinating VIP visits, media visits, and special events involving the General Manager's participation.
  • Supporting the Executive Office in maintaining records, filing systems, and task tracking.
  • Facilitating internal communications across departments as directed by the General Manager.
  • Managing ad-hoc administrative tasks and special projects assigned by the General Manager.

Requirements:

  • Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred.
  • Minimum of 3–5 years of executive-level administrative experience, preferably in a hotel or corporate environment.
  • Exceptional organizational and time management skills.
  • Strong communication and interpersonal abilities, with fluency in English; Arabic is an advantage.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of hotel systems (e.g., Opera, IHG tools) is a plus.
  • High degree of discretion, confidentiality, and professionalism.
  • Ability to multitask and adapt in a fast-paced, multicultural environment.
  • Strong attention to detail and proactive problem-solving skills.

We Offer:

A competitive salary, a wide range of benefits, and opportunities for growth and development within a collaborative and inclusive team. Our mission is to welcome everyone and create teams where we celebrate differences and encourage colleagues to bring their whole selves to work.

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