Executive Support Specialist

3 days ago


Muscat, Muscat, Oman beBee Careers Full time
Executive Support Role

We are seeking an experienced Executive Support professional to join our team. As an Executive Support Specialist, you will provide critical support to senior leaders, focusing on scheduling, coordination, and communication.

Scheduling and Coordination:
* Manage complex schedules for senior executives, ensuring seamless integration with departmental goals and deadlines.
* Coordinate meetings, appointments, and events, both locally and internationally.
  • Arrange travel itineraries, accommodations, and transportation as required.
  • Ensure timely responses to invitations and requests for meetings.

Communication and Liaison:
* Develop and maintain strong relationships with key stakeholders, including board members, senior executives, and external partners.
* Provide exceptional customer service, responding promptly to inquiries and resolving issues efficiently.
  • Foster a culture of open communication, encouraging feedback and suggestions from all stakeholders.
  • Collaborate with cross-functional teams to achieve shared objectives.

Administrative Support:
* Maintain accurate records and files, ensuring compliance with organizational policies and procedures.
* Perform administrative tasks, such as preparing reports, making travel arrangements, and processing expenses.
  • Verify accuracy of financial documents and ensure timely submission.
  • Organize and coordinate logistics for conferences, meetings, and other events.


This is an exciting opportunity to join a dynamic team and make a significant impact as an Executive Support Specialist.

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