Highly Organized Administrative Professional

3 days ago

Muscat, Muscat, Oman beBeeAdministrative Full time 6,000 - 8,000
Executive Assistant Role

The Crowne Plaza OCEC seeks a highly organized, discreet, and proactive Executive Assistant. This key role provides comprehensive administrative support to the General Manager and ensures efficient operation of the Executive Office.

Responsibilities:
  • Provide high-level administrative support to the General Manager, including calendar management, meeting coordination, and travel arrangements.
  • Draft, proofread, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager.
  • Serve as the primary point of contact between the General Manager and Department Heads, IHG representatives, and external partners.
  • Organize and prepare agendas, minutes, and follow-ups for Leadership meetings.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Assist in managing hotel projects, reporting deadlines, and internal communication initiatives.
  • Coordinate VIP visits, media visits, and special events involving the General Manager's participation.
  • Support the Executive Office in maintaining records, filing systems, and task tracking.
  • Facilitate internal communications across departments as directed by the General Manager.
  • Manage ad-hoc administrative tasks and special projects assigned by the General Manager.
Requirements:
  • Bachelor's degree in Business Administration, Hospitality Management, or a related field is preferred.
  • Minimum of 3–5 years of executive-level administrative experience, preferably in a hotel or corporate environment.
  • Exceptional organizational and time management skills.
  • Strong communication and interpersonal abilities, with fluency in English; Arabic is an advantage.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of hotel systems (e.g., Opera, IHG tools) is a plus.
  • High degree of discretion, confidentiality, and professionalism.
  • Ability to multitask and adapt in a fast-paced, multicultural environment.
  • Strong attention to detail and proactive problem-solving skills.

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