Executive Office Manager

18 hours ago


Muscat, Muscat, Oman 体体 Full time
About this Role

This is an exciting opportunity for an outstanding Omani Executive Administrator to join our dynamic team. As the CEO's trusted partner, you will play a pivotal role in streamlining executive office operations and driving strategic alignment throughout the organization.

Responsibilities
  • Executive Support & Administration:
  1. Provide administrative support to the CEO, managing complex calendars, prioritizing commitments, and anticipating needs.
  2. Coordinate travel arrangements, including visa applications, itineraries, and expense reports.
  3. Assist in planning visits from key stakeholders, partners, and clients.
  4. Prepare comprehensive briefings, presentations, and reports, distilling data for strategic discussions.
  5. Ensure confidentiality and handle sensitive information with care.
  6. Manage the CEO's office budget, track expenses, and reconcile corporate credit card transactions.
Cross-Functional Collaboration & Communication:
  1. Drive cross-departmental collaboration to align priorities and track key performance indicators.
  2. Develop and finalize executive communications, emails, and board materials, ensuring clarity and brand consistency.
  3. Monitor critical deadlines, action items, and project milestones, providing timely updates to the CEO.
Operational Efficiency:
  1. Implement digital tools to optimize office workflows, streamline document management, and enhance meeting follow-ups.
  2. Support the CEO in managing special projects, including research, data analysis, and project planning.
  3. Lead ad-hoc projects, delivering actionable insights from market research to operational audits.
  4. Organize high-profile events, including investor meetings, team retreats, and global conferences.
Leadership & Partnerships:
  1. Act as a cultural ambassador, fostering collaboration between leadership, clients, and international partners.
  2. Identify opportunities to enhance productivity across the executive team.


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