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Administrative Support Specialist

2 months ago

Muscat, Muscat, Oman Zippy Talent Recruitment Agency Full time
About the Role:

We are seeking a highly skilled Executive Assistant to provide high-level administrative support to the CTO. The ideal candidate will be detail-oriented, highly organized, and adept at managing multiple tasks in a dynamic environment.

Key Responsibilities:

• Manage the CTO's calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare and organize documents, presentations, and reports for internal and external meetings.

• Draft and manage correspondence on behalf of the CTO, ensuring timely responses.

• Track project milestones and deadlines, providing updates to the CTO and relevant stakeholders.

• Facilitate communication among project teams and coordinate resources as needed.

• Organize and coordinate meetings, preparing agendas and taking minutes.

• Follow up on action items and ensure timely completion of tasks assigned during meetings.

• Handle sensitive information with the utmost confidentiality and professionalism.

Requirements:

• Education: Bachelor's degree in Business Administration, Management, or a related field.

• Experience: 3-5 years of experience as an executive assistant or in a similar administrative role, preferably within the construction or contracting industry.

• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), strong organizational and time-management abilities, excellent verbal and written communication skills in English; proficiency in Arabic is an advantage.

• Ability to work independently as well as part of a team.