Administrative Support Professional

10 hours ago


Muscat, Muscat, Oman beBee Careers Full time

Job Overview

We are seeking a highly skilled administrative support professional to join our team. As an Executive Assistant - Office Operations, you will play a crucial role in maintaining smooth operations and effective communication within the organisation.

Your primary responsibilities will include managing schedules, coordinating meetings, and handling confidential information. You will also provide high-level administrative support to senior executives, ensuring seamless day-to-day operations.

To succeed in this role, you must be able to adapt to a fast-paced environment and work effectively with a variety of clients and team members. You will have the opportunity to learn and grow in this position, taking ownership of your development and consistently delivering quality work that drives value for our clients and success as a team.

Key Responsibilities

  1. Manage schedules and coordinate meetings to ensure efficient use of time.
  2. Handle confidential information with discretion and professionalism.
  3. Provide high-level administrative support to senior executives, including preparing reports, making travel arrangements, and performing other tasks as needed.
  4. Maintain accurate records and files, both physical and electronic.
  5. Develop and implement process improvements to increase efficiency and productivity.
  6. Collaborate with colleagues to achieve common goals and objectives.

Requirements

  • Proven experience in an administrative support role, preferably in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with clients and colleagues.
  • Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
  • Ability to learn and adapt to new technologies and systems.


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