Administrative Support Professional

2 days ago


Muscat, Muscat, Oman KinTec Recruitment Ltd Full time

Job Description

KinTec Recruitment Ltd is seeking an experienced Administrative Support Professional to provide comprehensive commercial and administrative support within a leading commercial department.

Key Responsibilities:

  1. Contract & Service Management:

    • Ensure the creation and renewal of commercial contracts and service agreements, managing both short- and long-term agreements to secure uninterrupted service continuity.
    • Coordinate the timely order and creation of contracts in the system to maintain service availability.
    • Prepare and manage tender processes, evaluations, and change orders related to commercial agreements.
  2. Budget Management & Financial Coordination:

    • Oversee commercial budget management, maintaining service account payable budgets in collaboration with finance and accounting teams.
    • Prepare quarterly and annual budget reports for management review and approval.
    • Handle invoicing and financial processes, ensuring accuracy and timely payments for services rendered.
  3. SAP & Data Management:

    • Utilise SAP to manage contracts, purchase orders, invoices, and related financial transactions, ensuring all data is entered accurately and timely.
    • Analyse and generate reports from SAP to assist in decision-making and ensure compliance with internal controls.
  4. Invoice & Financial Coordination:

    • Process invoices in SAP, ensuring accuracy and timely payments while verifying and reconciling billing discrepancies.
    • Monitor outstanding payments, follow up on receivables, and generate status reports for financial compliance.
  5. Collaboration & Compliance:

    • Work closely with internal stakeholders, including finance, procurement, legal, and operations, to ensure smooth commercial workflows.
    • Ensure adherence to company policies, regulatory requirements, and internal controls.
    • Assist in audits and financial reviews by providing necessary documentation and reports.


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