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Administrative Support Specialist

1 month ago

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Job Title: Administrative Support Specialist

About Us:

Zippy Talent Recruitment Agency is a leading recruitment agency in the GCC region, providing top talent to the most prestigious companies.

The Administrative Support Specialist will play a crucial role in providing high-level administrative support to the CTO, ensuring the smooth operation of the CTO's office.

Key Responsibilities:

Manage the CTO's calendar, including scheduling meetings, appointments, and travel arrangements.

Prepare and organize documents, presentations, and reports for internal and external meetings.

Draft and manage correspondence on behalf of the CTO, ensuring timely responses.

Track project milestones and deadlines, providing updates to the CTO and relevant stakeholders.

Facilitate communication among project teams and coordinate resources as needed.

Organize and coordinate meetings, preparing agendas and taking minutes.

Follow up on action items and ensure timely completion of tasks assigned during meetings.

Handle sensitive information with the utmost confidentiality and professionalism.

Qualifications:

Education: Bachelor's degree in Business Administration, Management, or a related field.

Experience: 3-5 years of experience as an administrative assistant or in a similar role, preferably within the construction or contracting industry.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and time-management abilities.

Excellent verbal and written communication skills in English; proficiency in Arabic is an advantage.

Ability to work independently as well as part of a team.